Grants Billing Specialist

Employment Status



Open Until Filled


Ames, IA

The Grants Billing Specialist is responsible for all areas relating to grant and contract billing for designated program areas. This position will also be an integral part of developing and maintaining accounting principles, practices and procedures to ensure that grant/contract dollars are managed and spent in compliance with the intent of the award. This position addresses tight deadlines and a multitude of accounting activities relating to grant and contract billing including general ledger review, financial reporting related to the grants/contracts, year-end audit preparation for the Schedule of Federal Awards, and the support of budget and forecast activities as it relates to grant applications and existing grants/contracts. This position will be working closely with Finance, program staff, and the Grant Writer.

  • Bachelor’s Degree in finance/accounting is required.
  • Minimum of two years of accounting experience is required. Previous experience should include grants financial management, finance, accounting, and/or auditing.
  • Knowledge of grant processes including accounting and financial reporting.
  • Proficient in the use excel spreadsheets, databases and accounting software, required.
  • Ability to interpret complex grant funding requirements, submissions, and budget projections; ability to interpret federal, state, and local government laws and regulations regarding grant administration; ability to review the work of others to ensure conformance to standards; ability to communicate effectively across a broad spectrum of staff, both orally and in writing required.
  • A successful candidate will have strong attention to detail.
  • This position requires a thorough understanding of existing grants/contracts to ensure compliance with fund drawdowns.
  • Prepares and processes assigned reimbursement claims to funding sources for all grants. Collaborates with Program Staff and the Grant Writer.
  • Ensures that all expenses are allocated accurately to the funding sources and makes changes as necessary.
  • Prepares monthly fund tracking sheets and grant reconciliations to better inform Program Directors on any spending issues so that they can make the necessary changes to stay on track with budget. Maintains, tracks and updates grants spreadsheet with all grants and reconciles all grant balances.
  • Reconciles grants information from within Dynamics to grant tracking sheet at the end of each month.
  • Identifies needed journal entries and budget revisions to balance and close out grants.
  • Prepares and completes reporting that must be submitted to granting agency properly and on time.
  • Ensure accuracy of expense allocation and general ledger coding.
  • Attends all staff meetings.
  • Updates Hat Manual pertinent to job responsibilities.
  • Serves as back-up support for the Grant Writer in monitoring of the pipeline and addressing opportunities.


A full job description is available within the application process.

For more information, please contact Amanda Briggs at

All applicants are required to complete an online application.
YSS hires nicotine-free staff only. EOE